Tuesday, April 09, 2013

Time Management and Me

I wasn't born with that gene. You know. The time management one. The one that seems to come naturally to so many people. Instead, I fight a daily battle with how to spend my time wisely and productively. So I've been reading quite a bit the past few months about time management and productivity. Over time (no pun intended), and with much reading, I've found five time-management principles that work well for me.
  • Choose your 3 Most Important Tasks. I've used this quite often and it's made a difference in how I plan my days. I had made lists and I had prioritized my lists, but I rarely marked things off my lists. But when I found Simple Mom and her Daily Docket, it was like the light came on. I tried it, and I often use this method when there are lots of things to do and the day seems overwhelming. I write my list and highlight the 3 things that must get done. When those 3 are done, I know I've done what had to be done, and the rest of the things on my list just seem to flow right along. Some days I still don't get everything on the entire list done, but most days I do get those 3 MITs done. And I love it.
  • Set a timer. Especially on days when I have a lot of unrelated tasks to do, setting the timer for 15, 20, or 30 minutes is a lifesaver for me. When I know that I only have 15 minutes to do a task, I will focus on that task and get it done. Otherwise, I find other things to distract my attention, and then nothing gets done. For big jobs, like sewing or reading, 30 minutes is a good amount of time to make some progress but not get so involved that it overtakes my day and nothing else gets done. Sometimes I'll have two sessions. It all depends on what else needs to be done for the day. Setting a timer is very flexible; it fits what you have to do and the time you have to do it.
  • Have routines. My morning routine (ala FlyLady) alone has simplified my days and saved me time.After my devotions and exercise, I shower and dress to my shoes, hair, and makeup. This frees my time for the rest of the day to do whatever comes up. My evening routine - which I have not mastered as well as my morning routine at all - prepares me for the next day. Routines help me get the little maintenance things out of the way, making room for the bigger things in my day. I hate playing catch-up when I don't do my routines!
  • Do it now. I am the Queen of Procrastination. If I can put it off, I will. I've learned, though, that doing things right away saves time in the long run. Washing or rinsing the dishes as I cook saves time after the meal. Wiping crumbs off the counter when I make a sandwich saves time when I'm finished with lunch. Putting away my makeup as soon as I'm finished with it saves time when it's time to wipe the sink and counter. Making the bed as soon as we're both up saves time later when I come into the room to get the laundry and realize the bed hasn't been made and I have to stop to make it. Doing it now keeps my momentum flowing so I don't have to constantly stop to take care of little things before I can do the bigger thing.
  • Work ahead. I learned this principle working in the kitchen at church camp years ago. When breakfast was over, we would begin working on lunch, buttering buns, shredding lettuce, cooking meat; we even did some work toward supper right after breakfast. All this work ahead of time made meal times for 80 people a breeze! Applied in our 2-person home, I've found that if I chop the veggies, thaw the meat, and make the salad, when it's time to cook I can just throw it all together easily - and I even have time to wash the dishes and wipe the counters as I go. Every small thing I can get done ahead of time saves me time under pressure. Not that I do this all the time, mind you. I'm most likely to work ahead when there is a lot to be done.
Time management is an everyday battle for me. I haven't arrived, and probably never will, but these five principles have been the biggest help in using my time wisely and productively. And when I do that, I can relax, knowing that I have looked well to the ways of my household (Proverbs 31:27).

What things have you learned that help you manage your time better? Do you use a schedule? Do you have routines? Does time management come easily for you?

8 comments:

  1. Oooh...these are SO helpful, Susan! Thank you for posting this, I'm going to try a few of these.

    For me it's easy for me to waste time because I have a lot of time, if that makes any sense. But even though I have a lot of time I still want to use it wisely and purposefully.

    Great post!

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    1. I know what you mean, Michele! I have way more time than I did when our children were home, so I want to use it more purposefully. It's really easy to just throw away the time, and that's why I'm trying to manage it better. I'm glad these were a help to you!

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  2. Wow, Susan, we must be on the same wave length :) I started working on a blog post about time management tips yesterday and hope to finish it up today. You got some great pointers!!

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    1. I'm interested to see your post, too, Rhonda! Seems to be on lots of people's minds this week. Thanks for reading and commenting!

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  3. Well, your posts yesterday and today inspired me to write my own. :-) No, managing my time has never come naturally for me: I am still learning how to do it. :-) I enjoyed these!

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    1. I was so surprised when I saw your title this morning! I loved reading your post, and I'm so glad we can encourage each other along. Thanks, Barbara!

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  4. Thanks so much Susan! I am so much like you it's funny. My mother has always called me a sidetracked home executive (after the book of the same name) It's encouraging to read how you're working to overcome the same things I am struggling with. As you're finding free time, the free time I've had for thirteen years has evaporated. Now I struggle to just get a few things done with a good attitude and smile, some days this is a daunting task. I'm loving your blog! (Angela Oehlert)

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  5. Hi, Angela! I read Sidetracked Home Executives! LOL I am very sidetracked with everything I do. A new baby is an adjustment for anyone, especially after you waited so long for him. You'll adjust and learn as you go, and things will even out over time. I'm so glad you are reading, and thanks for leaving a comment! I love hearing from my friends!

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Thanks for taking a minute to read my ramblings and leave a comment! I appreciate it!

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